Lowongan Unesco Dilli
Level: ALD Equivalent to P3
Duty Station:Dili, Timor Leste
Starting Date:13 February 2006
Duration of Contract:2 years (with 1 year probationary period)
Closing Date of Applications:23 January 2006
Description of Responsibilities :
Background:
The UNESCO Programme Implementation Facility in Dili was established in 2004
within the framework of the UNESCO Director General’s visit in July 2003 and
in support of the Government’s effort in capacity-building and in
elaborating long-term strategies in the priority areas of education,
science, culture and communication/informatics. This Office conducts its
activities under the auspices of the Office of the Representative to Timor
Leste, based in Jakarta. The presence of this Implementation Facility aims
to ensure closer cooperation between UNESCO and the Government of Timor
Leste and the strengthening of technical assistance across all fields within
UNESCO’s mandate.
The Programme Implementation Unit Manager will provide overall leadership in
managing the day-to-day operation of the unit and supervision of support
staffs. The Programme Implementation Unit Manager reports to the
Representative to Timor Leste for the effective functioning of the Programme
Implementation Unit and coordinates extensively with the multi-disciplinary
Programme Specialists at the Jakarta Office in the delivery of in-country
programme/project activities.
Responsibilities:
Under the authority and supervision of the Director of UNESCO Jakarta
Office, and collaboration with the multidisciplinary programme and
administrative team of the Office of the Representative to Timor Leste
located in Jakarta, the incumbent shall assist in the preparation and
implementation of the regular and extra-budgetary in-country activities
under UNESCO programmes in Timor Leste. In particular, the incumbent is
required to perform the following duties and responsibilities:
1) Act as the over-all leader of the Programme Implementation Facility and
ensures effective day-to-day general management/administration of the
office.
a. Assist visiting Programme Specialists from Jakarta Office with all
logistical and operational details, for example arranging appointments and
organizing transport.
b. Supervise local support staff of the unit and provide guidance in
handling office administrative requirement and ensures over-all control on
office general administration - supplies & inventory procurement and usage,
common premises maintenance, vehicle usage, office and staff security, etc.
c. Participates in inter-agency discussion and collaborate extensively on
activities of common interests and within UNESCO Mandate.
2) Assist and work with visiting Programme Specialists to obtain good
understanding of the relevant project objectives, implementation agenda and
get acquainted with the local contractors and stakeholders.
a. Liaise with project stakeholders and coordinate project implementation
with the Representative Office in Jakarta. Maintain regular links with the
contractors and stakeholders in Timor Leste in the context of the
implementation of the UNESCO Programmes, and facilitate communications
between the local partners and the Programme Specialists at Jakarta. Advise,
and take steps when possible, in assisting the local contractors to meet
their contractual obligations.
b. In association with the Programme Specialists in Jakarta, be involved in
capacity building of local contractors and project personnel to prepare
statements, reports, etc. pertaining to such activities, in line with UNESCO
guidelines, with special emphasis on meeting deadlines.
c. Identify and timely advise the Programme Specialists on circumstances or
developments that may preclude the contractors from meeting their
contractual responsibilities, including deadlines.
d. Supervise the work of consultants, including the quality and
appropriateness of work and adherence to schedules.
e. Support the monitoring and evaluation including provision of quality
assurance for all project activities.
3) Carry out project advocacy and project awareness by promoting the results
of the project through-out the country.
4) Ensure effective coordination and communication between the Programme
Implementation Unit in Dili and the Office of the Representative in Jakarta
including its multi-sectoral team of Programme Specialists.
a. Timely advise the Director UNESCO Office Jakarta and the Programme
Specialists of developments, both within the government and non-government
arenas that may impact UNESCO interests and projects in Timor Leste. The
evaluation and identification of opportunities and challenges would be of
special interest.
b. Liaise and communicate at all levels, from the ministries to grass-root
level community members.
5) Undertake other duties as maybe assigned by the Administrative Officer or
UNESCO Director.
Competencies:
1. Knowledge of the UN systems, financial and administrative rules and
practices
2. Strong communication skills (spoken and written)
3. Team worker/builder, proven record in working collaboratively with
colleagues to achieve organizational goals and ensure timely delivery of
results.
4. Ability to work with minimum supervision, with efficiency, competence,
integrity and in harmony with people of different national backgrounds
5. Strong analytical skills and ability to analyze complex issues.
6. Ability to identify priority activities and assignments and make
necessary adjustments as required
7. Ability to work under heavy pressure while maintaining accuracy and
paying attention to details.
8. Ability to work beyond normal working hours whenever necessary.
Qualifications:
Educations: University Degree in Social Sciences Economics, Law, Business &
Administration, or related fields/discipline. A masters level degree in
management, ideally with also qualification in any of the discipline
relevant to UNESCO’s core mandate : Education, Science, Culture and
Communication/Informatics.
Work Experience: A minimum of 5 years relevant work experience in project
coordination and implementation functions in an international organization.
Computer literate (i.e. Microsoft Office - Word, Excel, Power Point,
Outlook, Access). Strong management skills, including ability to provide
strategic guidance, technical oversight, mentor staff, build strong teams,
develop workplans and manage budgets and project expenditures.
Languages: Must have fluency in spoken and written English and ability to
draft documents and express views in a clear and concise manner. Working
knowledge of Portuguese an asset. Excellent written analytical, presentation
and reporting skills, with proven skill in writing reports and project
management plans/delivery reports.
Contact Details:
Most recent Curriculum Vitae accompanied by an application letter should be
sent to:
The Administration Officer
UNESCO House
Jl. Galuh (II) No. 5
Jakarta 12110
Indonesia
Fax: (62-21) 7279 6489
Email: jakarta@unesco.org
We shall only respond to short-listed candidate and with whom the
organization has an interest.
