Bae sonde Bae

Job Background./Summary:

After 450 years of foreign rule, East Timor was officially declared independent on May 20, 2002. Catholic Relief Services’ goal is to facilitate the development of a nonviolent and just society by strengthening the capacity of communities and institutions to build a peaceful and democratic nation, which highlights good governance and economic recovery as the country realizes its full independence. CRS sees its primary challenge as accompanying the people of East Timor as they strive to develop their new country and economy and overcome their colonial and authoritarian history, which has left scars on the national psyche. CRS has two offices in East Timor, the main office in Dili and a sub-office in Baucau.

CRS/East Timor has 5 international and 52 national staff members. Staff and partners have significant capacity challenges. A key responsibility of the Head of Programming and Emergencies will be to increase staff and partner capacity. Primary Function: Provide leadership to a team of national and international professionals to manage a growing portfolio of CRS programs in peace building, civil society, microfinance, health, agriculture, and emergency response.

Job Responsibilities:

Supervise and Coach Project Managers

• Foster national staff development and teambuilding through coaching and mentoring. Coach programming staff in all aspects of project design and implementation. Directly supervise the head of programming teams (peacebuilding, civil society, microfinance, health, agriculture, and emergency response).
• Encourage collegial teamwork within project department and encourage coaching of PMs by one another.
• Identify training needs: identify external training opportunities for staff;
• organize training events as appropriate; and ensure debriefing on all training event by trainee for all his/her colleagues upon return.

Oversee the development and implementation of all projects

• Coach and assist staff in project design and proposal writing, in particular for publicly funded projects. This will include working closely with program staff, resource agencies, partners and communities to do participatory needs assessment, project design and proposal writing.
• Oversee the implementation of all projects, especially as regards financial management and M&E.
• Oversee overall project finances.
• Ensure the timely submission of high-quality reports to donors and/or HQ as well as the timely closure of grants.

Manage ongoing emergency response and develop strategies for long term emergency preparedness and development programs in line with SEAPRO Regional Office, local government, and partner strategies.

Donor Relations and Fund-Raising

• Assist CR in donor relations, especially as it relates to programming.
• Oversee all out-going correspondences from PM to donors & strategic alliance partners.
• Take lead role in fund-raising for projects.
• Identify/negotiate funding opportunities for ongoing activities and new program development, including US based linkages.

Representation

• Maintain contact with Donor Agencies and other NGOs to ensure that CRS/East Timor emergency operations are coordinated with those of other agencies and meet local requirements.
• Oversee coordination between CRS programming staff and other NGOs, UN agencies, Church partners, Caritas Internationalis, etc.
• Represent CRS with partner agencies and the Church.

Program Quality

• Work alongside national staff to build their capacity in program planning and design.
• Ensure program quality through development and implementation of internal and external project review systems, comprehensive M&E systems and partner capacity enhancement.
• Ensure that justice and gender issues are considered in the design and implementation of all projects.
• Ensure that internal and external reviews of projects are conducted according to CRS/East Timor and SEAPRO guidelines, documented, and taken into account in subsequent versions of project documents and/or in actual project implementation.

Oversee implementation of CRS/East Timor’s FY05 - FY09 SPP

• Overseeing the completion of the SPP process and document.
• Assist in identifying new partners and managing existing partnerships.
• Identify potential project ideas consistent with sector-specific SPP strategies.
• Develop new projects within each of the proposed SPP sectors of activities;
• develop other new sectoral strategies as appropriate.

Liaison Role

• Serve as a liaison between PMs and other departments of CRS/East Timor, especially finance.
• Serve as a liaison between PMs and RTAs and PQSD; ensure the information flow. Ensure that recommendations are addressed and that opportunities are used; ensure that requests are responded to.
• Oversee all out-going correspondences.
• Serve as a liaison with HQ as appropriate; ensure that requests for information are responded to.

Supervisory Responsibilities:

6 direct reports - Head of programming teams: peace building, civil society, microfinance, health, agriculture, and emergency.

Key Working Relationships:

Internal: CRS Country Representative, CRS country program staff, CRS Deputy Regional Director for Program Quality, CRS regional technical advisors (RTAs), various CRS/HQ departments.

External: Host country government ministries, USAID and EU missions, local bilateral institutions, other funding agencies, local/international NGO offices, UN agencies, local and US Catholic agencies.

Qualifications:

• Masters Degree in International Development or related field.
• Must have a minimum of five years experience with an international NGO in a similar capacity.
• Extensive experience in emergencies and program planning and management.
• Extensive knowledge of project design and implementation, proposal-writing, budgeting and financial management.
• Demonstrated ability to provide leadership in strategic planning initiatives.
• Proven ability to be an effective supervisor of staff of varying levels of responsibility and experience.
• Demonstrated ability to work in partnership with local communities and NGOs as appropriate.
• Work experience with Caritas Internationalis or in partner agency an added advantage.
• Proven ability to develop proposals and write reports meeting donor requirements.
• Excellent communication and negotiation skills.
• Ability to represent CRS in high-level meetings with donors, local Church and local government.
• Proficiency in computer applications (MS Word, Excel).
• Professional proficiency in French, Spanish or Portuguese.
• Patience and cultural sensitivity.

Disclaimer Clause: This job description is not an exhaustive list of the skill, effort, duties and responsibilities associated with the position.